(Presenters attending the conference in Dublin, in person)

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In-person presenters are asked to please check their slides in with the technician onsite as soon as possible and at least ONE HOUR before your session begins.  Note that the speaker prep room can be busy at times, so please give plenty of time to check your slides in and give priority to speakers who are presenting sooner than you are. 

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The technician will be located in the Speaker Preparation room (left of the registration desk) during the following times. 

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Sunday 17.00 - 20.00 

Monday 08.00 - 17.00

Tuesday 08.00 - 17.00

Wednesday 08.00 - 17.00

Thursday 08.00 - 15.00

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Each speaker can bring their presentation to the Speaker Preparation Room with a memory stick (or USB flash drive) or on their laptop.

 

Presenters are encouraged and expected to bring their own memory device to the Speaker Preparation Room, where they will have the opportunity to review their presentations or make any last-minute changes. During this time, you are able to edit your presentation. As well, please verify that all fonts appear as expected and that all sound or video clips are working properly.

 

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PRE-SHOW

 

Stop by the Speaker Preparation Room prior to your presentation!

Take the time to review, rehearse, and finalize your presentation.

Include any external files that are utilized in the same folder as your presentation – e.g. movie files.

When creating your media for transportation, copy the entire folder to your memory device - It is highly recommended to make a backup copy of your files and transport your media in a separate piece of luggage.

 

Note: If you have movies in your presentation, it is important that you verify the file in the Speaker Preparation Room before the time of your presentation. In the instance that you are using PowerPoint 2010, which allows for embedding of video into the PowerPoint presentation, it is suggested that you bring the separate video files with you – in case of any issues.

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AT THE EVENT

Collect your badge at registration and ask to be directed to the Speaker Preparation Room

Check in your slides with a technician as early as possible and at least one hour before the session is due to begin

15 minutes before your session begins, please meet your room manager and the session chair in the allocated room (details will be on signage / the conference app)

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SHOW TIME

When the presentation is to be given, the file will be accessed via the Windows computer in the meeting room. A room manager will be on hand to help you locate this. Once the presentation is launched, the presenter will control the program from the podium using a computer mouse. 

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FORMAT OF SLIDES 

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We ask that all presentation files are in PowerPoint file type and 16:9 aspect ratio (widescreen)

 

Presenters are strongly discouraged from using their own computers and should do so in exceptional cases only. Changing computers takes time away from other presenters and valuable discussions. In these special cases, presenters should make themselves known to the technician in the Speaker Preparation room as soon as possible and visit their session room during a break to verify that their presentation works by connecting their device to the projector in the room where they will present and test their presentation out before beginning their session.

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Directions for ensuring you have the correct ratio:

 a) Go to Design on the top Tab

b) Go to Slide Size and click on it

c) You will see the choice of 4:3 or 16:9

If you are changing dimensions, please check each slide to be sure photos and text havent moved.  If your slides are not in 16:9 format (3:4), they will still show but will not take advantage of the full screen in the room. 

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APPLE COMPUTERS

 

If you are creating your presentation on an Apple computer, please be aware of the following matters:

 

Movies

• QuickTime is not native to Windows computers.

• Highly recommend to have your video files converted to .mp4 (h.264) – in order to allow for proper operation in PowerPoint for Mac or PC.

 

Pictures

• Use common image formats: JPG, PNG, and GIF.

 

Fonts 

• Use common fonts: Times New Roman, Arial, and Courier. Pre-installed and custom fonts will not translate properly on a Windows machine.

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Animations

• Use simple entry animation effects: fly in/out, appear, and dissolve

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